Paper Storage Tips: How to Keep Your Documents organized and safe

Paper Storage Tips: How to Keep Your Documents organized and safe

Do you feel as though you are assaulted by tons and tons of paper? At every corner you make in the house or office, you come face to face with some paper-related. Your office desk is crammed with invoices, receipts, and other important documents. On the bookshelf, you can be able to spot bank statements and report cards from the last term. Let’s not go into the kitchen and den.

How fast documents accumulate can never be foreseen. It all starts with one document and suddenly you are drowning in hundreds, if not thousands. The situation can be quite overwhelming. That’s why in this article the team from World Wide Menus offers a few tips that could come in handy.  

If you want to declutter your paper jungle once and for all, follow the tips and tricks detailed below.


Before we dive into any of the paper storage tricks and tips, the first action you should take is sorting. Go around the house, gathering every document and strip of paper that you find. Don’t forget to check the filing cabinets in the attic or basement.

Once you have all documents with you, choose which ones to keep and the documents that need to be discarded.


As you do the sorting, you will realize that you have personal documents that are no longer relevant. They might be leases from your previous residence, a letter from your bank, or a fees statement from the University. While you might want to toss these documents out, it becomes a challenge as they contain personal information. It may be in the form of a phone number, address, or social security number.

Protect your privacy by investing in a shredder. You don’t have to purchase a commercial and expensive option. Thanks to the competitive nature of the industry, you can find a small and efficient option for home use. By shredding, you are also reducing the possibility of your personal information falling into the wrong hands.

Conceptualize and implement a filing system

With documents containing varying information on your insurance, health, taxation, and family members, you need to have a system that will allow you to not only store but also access those documents easily should the need arise.

Do you have to conceptualize a new filing system? That has already been done for you by brilliant minds in the past. All you have to do is search it up and choose the ideal one. Don’t reinvent the wheel.

If you are wondering where to store these documents, the answer is right in front of you. For those property owners with open desk drawers and metal rails, it is an open and shut case. If you have closet space, invest in portable file bins.

To be able to do this, you will first need to store the documents in different categories. This is where the quality and durable ring binders from World Wide Menus come in. From synthetic hide covers to full saddle hide leather, we have a ring binder just for you. We are the #1 supplier in the UK and across Europe and can customize or brand our ring binders to your tastes and preferences.

Your precious photos

You might be shocked by the amount of photos you have, spanning several generations. You will be also astonished by the amount of space that scattered photos can take. To keep these memories in the best condition, consider putting them in an album.

If you want to properly give them a new lease of life, consider framing them and hanging them in the den.

Read: What Can You Put in Ring Binders

The where and how to store your documents

This is an important issue that not many consider. Do you tuck your documents in a box and put them in a corner of your attic? Or do you file them in alphabetical order in the filing cabinet in the home office room?

There is no outright answer to this. However, these tips from the team at World Wide Menus can help you make a decision:

  • How important is the document?
  • Do you need to retrieve it often?
  • Is the room that you want to store the documents in free from water, rodents, and heat?

That said, consider the following options:

  • Plastic Bin. A cheap solution for documents that are of low priority.
  • Filing Cabinet. There are several cabinet styles in the market, from fireproof to water-resistant to stainless steel. Choose one that meets your need and budget.
  • Banker’s box. It is a cardboard box ideal for files and folders. The option is affordable, sturdy, and offers an easy solution to your storage problem.
  • A home safe. A secure method for storing important documents such as passports, birth certificates, and title documents.

Go paperless

Have you considered going paperless? While it might not be a solution for every individual or company, it might work for you. In addition, some service providers and utility companies are willing to send your notifications and statements via mail, should you request.

You may be asking. “What about payments? I typically pay my bills via hand-written checks. How can I go around that?” In this day and age of technology, there are digital payment solutions that you can set up. Furthermore, online payment solutions offer its users easy management of their budgets and convenience.

And did we mention there is the reduced cost on stamps and other paper products?


To properly organize, sort, and safely store your documents, you are going to need the right equipment for the job. Rely on the leading manufacturer and service provider in the UK, World Wide Menus.

We are a reputable and experienced company, known for its bespoke and high-quality products. World Wide Menus provide a wide range of products, from ring binders to folders that can be customized to meet a client’s unique needs and preferences. Whether you are storing financial, personal, or information for your business, these products will help you keep your documents safe and organized.

Get in touch with us today and request a quote for our quality products.

Read: 9 Best Ring Binders in 2022 to Organize Your Office and Life

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